Use of Modern Digital Technologies for Establishing Electronic Document Management System

Abstract

The achievement of competitive advantages of the enterprise become possible due to the active implementation of digitalization tools into business processes, in particular, electronic document management systems. The purpose of the article is to outline the ways of improving the document administration system of the enterprise by its digitalization (for example, by the use of functions and tools of the Electronic document management system «ASKOD»). It has been determined that the use of electronic document management systems requires proper institutional support, adding relevant organization provisions and intriduction of electronic document management into the state standards that regulate records keeping. The implementation of electronic document management system at the enterprise should take into account the internal and external environment conditions. Therefore, the list of internal and external environment factors, which effect the documents digitization projects success, is formulated. The use of «ASKOD» electronic document system will reduce many environmental threats, in particular, the risk of third parties’ access to sensitive information. The use of an extended reference book system will help to reorganize the internal organizational structure and identify persons responsible for creating and operating the document along its entire route. Creating an appropriate system of electronic document flows reduces the volume of operational time and involved resources, allows to establish the optimal movement route of the document. Therefore, it accelerates information support for management decisions making, allows to administrate staff tasks and leads to increased productivity.